This is the privacy notice for Knight, Kavanagh & Page Ltd (KKP). It explains how we use information collected in the course of our work undertaken on behalf of our clients (e.g. local authorities, leisure trusts, NGBs, other public bodies or private organisations). In all cases this requires us to understand the current status of stakeholder organisations and, in some cases, to seek the views of individuals, clubs, interest groups, stakeholders and the general public.
Contact information and other personal data held by KKP while undertaking any study commissioned is usually provided in part, by the client/stakeholder organisation (the Data Controller) or from web searches and other electronic sources.
Processing personal data as part of a public consultation
The basis of KKP’s research and contact with the individual whose personal data we have been provided will be to inform at least one of the following:
- To issue an online survey to the individual as a representative of a community club or interest group.
- To undertake a telephone survey with the individual, on the basis that they have not responded to the online survey.
- To undertake a telephone consultation meeting.
- To invite the individual to a face to face meeting or group meeting related to the study.
Our lawful bases for processing personal data is as part of a consultation process in undertaking a task in the ‘public interest’ or ‘legitimate interest’ (GDPR 6 (1) (e). That is, the commission (e.g. by a local authority, leisure trust, NGB, other public body or private organisation) to undertake a specific study in the public interest, in that it provides an evidence base for future decision making by a public body.
Where you have provided your consent for us to notify you, you have the right to withdraw your consent and have these personal details removed. You can do this by email to: firstname.lastname@example.org or by writing to: Knight, Kavanagh & Page Ltd, 1-2 Frecheville Court, Knowsley Street, Bury BL9 0UF.
What is the purpose for your consent?
To enable us to ensure that you or the organisation you represent has the opportunity to input and contribute to the development of local policy and decision making.
What personal information do we collect from you?
To allow us to respond to their representations, individuals must provide us with sufficient personal data, e.g.
- Telephone number
- Email address
- The organisation they are representing.
- The community or community of interest they are representing.
- The inclusion in relevant policy documents relating to their representation.
What we do with your information
KKP undertakes that the personal information provided to us will only be used for the purposes it was provided (i.e. in the delivery of the specific commission). We will not:
- Use this information for any other purpose.
- Share this information with a third party.
- Contact individuals on any other matter.
- Seek to gain any financial benefit from the future use of the information.
KKP will delete any emails relating to contact information received from stakeholders at the point we have saved the information onto the company server. It will store all of the contact information related to each project within a password protected document. Only those KKP employees designated as working on the project will have access to this information.
If information needs to be taken off-site it will be done so, only within encrypted memory sticks. KKP will delete all contact information provided by stakeholders no longer than twelve months after the completion of the project.
Contact information you have consented to provide
This personal contact information held by KKP in the consultation database will not be shared with external bodies or third party organisations. It is not viewable online.
Information you have provided as part of a consultation
KKP undertakes that the personal information provided to us will only be used for the purposes it was provided (i.e. in the delivery of the specific commission). We will not use this information for any other purpose, share this information with a third party, contact individuals on any other matter or see to gain any financial benefit from the future use of the information.
Do third parties have access to my information?
Personal contact information contained within KKP’s consultation contact database will not be shared with external bodies or third party organisations. It is not viewable online.
How long do we keep your information?
KKP will request contact information from stakeholder organisations (e.g. local authorities, national governing bodies of sport, etc) with respect to undertaking the study.
KKP will delete all contact information provided no longer than six months after the completion of the project
Will my data be transferred abroad?
KKP does not transfer personal information outside the UK.
What rights do I have when it comes to my data?
Right to be informed – This Privacy Notice informs you of the processing of your data and your rights in respect of that data.
Right to rectification – You have the right to have personal data rectified if it is inaccurate or incomplete.
Right to restrict processing – You have the right to block or suppress processing of your data.
Right to data portability – You have the right to obtain and reuse your data for your own purposes (copy or transfer personal data to another environment) in certain circumstances.
Right to object to processing – (To certain types of processing only).
Right of access – Information which is publicly available need not be provided. However, if you are unsure what information KKP holds about you can make a subject access request.
If you would like to make a request for a copy of your personal data email email@example.com or write to: Knight, Kavanagh & Page, 1-2 Frecheville Court, Knowsley Street, Bury BL9 0UF